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Room reservations must be made at least three (3) business days in advance.

To ensure a smooth process for all club activities, please note the following regarding event and room reservations: 

• All requests for room reservations must be submitted by completing and event request in 25Live.  
• Recognized student clubs may use CWI rooms free of charge, though room availability varies. 
• Reserving a space for your event does not automatically mean the event itself is approved.
  • All event concepts, regardless of the space reserved, must also be submitted for approval to Student Engagement to ensure your event aligns with college policies and offers the best possible experience for attendees.
  • If an event is denied approval, any associated room reservation will be automatically canceled. 
• While room reservations must be made at least three (3) business days in advance, clubs are strongly encouraged to reserve spaces and request event approval far in advance of this minimum requirement. This will give your club ample time for planning and help avoid any last-minute complications.