Required Tasks for Recognized Clubs
This section outlines the steps clubs must take to maintain an active status, how to get your club's information on the CWI website, and how to request funding. It also details the ongoing requirements for staying active, such as meeting monthly and sending a representative to mandatory Student Leadership Circle meetings.
Once clubs have received recognition status and completed their required online training, club officers are required to complete the following administrative tasks:
Request Club Funds from ASCWI
Once your club is recognized, you can apply for funding to support your activities. New clubs start with a balance of $0, while returning clubs may have funds remaining from the previous years. For more information on your club’s current balance, email clubs@cwi.edu.
- To request funds:
- Draft a Plan: Outline how you intend to use the funds.
- Gather Estimates & Quotes: Collect official estimates or quotes for all planned expenses.
- Submit a Funding Request to ASCWI: The Associated Students of 蘑菇视频网 (ASCWI) will review your request, schedule a hearing, and vote on whether or not to allocate the funds.
Request Club Web Page & Email Creation
Once recognized, all clubs are required to submit a Club Web Request Form to (1) request a new or update an existing club web page, and (2) request a creation for a general club email address.
- Club Web Page Request
- The following information is needed for creating/updating a club web page:
- Club description
- How to connect: How students can get involved or connected with the club (i.e., general club email, club meeting information, interest form, etc.)
- Officer information: Names, Positions, Profile Photos (125x125 pixel)
- The following information is needed for creating/updating a club web page:
- Club Web Page Images
- All images must include documentation of artist permission to use the images for club use.
- Header: 880x200 pixels minimum
- Logo: 100x100 pixels minimum
- All images must include documentation of artist permission to use the images for club use.
- Club General Email Address
- The Office of Student Engagement will assist in the facilitation and creation of a general club email account. Each club is required to have a general club email which all currently listed officers and advisors will have access to. All clubs emails will have a @cwi.edu domain. Within the Club Web Request Form, clubs should indicate their top 2 options for the email address handle. (For example, “chessclub@cwi.edu or puzzleclub@cwi.edu”)
Reserve Club Meeting Space & Time
Clubs are required to have their meetings times and locations publicly available to the campus community through the College's event calendar.
- Request a space and post to the events calendar through .
- For assistance with this, contact clubs@cwi.edu.
Establish or Gain Access to a Club Social Media Page
Facebook pages will be established through the Office of Student Engagement through the following steps:
- Determine who will oversee the management of the page and which officers will have access.
- Coordinate a time to have the officer who manages social media and the advisor to meet with Student Engagement by emailing clubs@cwi.edu. Be sure you have your passwords to your Facebook and access to your club email mailbox prior to the meeting.
- Coordinate with Student Engagement for establishing alternative social media pages.