Five Steps to Starting or Renewing a Club

1. Schedule a meeting with the Office of Student Engagement. 

  • 鈥嬧�嬧�嬧�嬧�嬧�婥WI students interested in starting a new club or renewing an existing club should schedule a meeting to receive guidance throughout the activation process.
  • It is recommended a new club do this in the early stages.

2. Identify required club officers (President, Treasurer, Secretary) and advisor roles.

  • Officer eligibility:
    • Must have a semester AND cumulative GPA of 2.0 or greater.
    • Enrolled in at least one (1) credit at CWI.
    • Must be in good conduct standing with CWI.
  • Advisor eligibility:
    • Club advisors must be employed directly by CWI.

3. Complete the Club Registration Form.

  • This form must be completed by a student in an officer role in the club.
  • New and returning club registrations are only required once an academic year.
    • Clubs recognized in the Fall semester remain recognized through the end of the academic year (through summer term in July).
    • For a club to remain active throughout the summer term, they must have been recognized the spring term prior and the officers must be enrolled in at least one (1) credit over summer or the upcoming fall semester.
  • Club open enrollment deadlines:
    • Fall 2025 – Sunday, Sept. 21 
    • Spring 2026 – Sunday, Feb. 15 
    • Clubs that were active in the previous academic year are considered active through the end of fall open enrollment on a contingency basis. During that time, clubs that have funds available will be allowed to request purchases for recruitment and outreach efforts.
      • Clubs will not be able to plan for events or submit requests that occur following the end date of the open enrollment period if they have not completed the steps for activation during the current academic year. 

4. ASCWI Club Recognition

  • Clubs are recognized annually by ASCWI. 
  • ASCWI will have a standing action item on their agendas for at least the first five (5) weeks of each semester that includes club recognition.
  • Each new and returning club must present on their organization to ASCWI. The presentation should not exceed five (5) minutes and allow for up to five (5) minutes of questions.
  • ASCWI requires written documentation of the following questions as part of the presentation: 
    • Is your club new or a renewal of a previously existing club?
    • What is the club’s purpose and goal for CWI students?鈥�
    • What activities do you plan to hold, and how will your club benefit the student body?
    • How will you promote your club to the student body and recruit new members? 
    • What are your plans for maintaining club stability through the next two semesters and remain active in the long term?
    • How does your club define and enforce active membership? What are your club members collective interests and goals?
    • What officers' positions make up your club leadership, and what requirements do you have in place to run for an officer position in your club?
    • What are your club's plans of action to handle conflict within your club and address challenges that impact your club goals?
    • What are your club's financial goals and what are your strategies to reach them responsibly?
    • How will you measure the success of your club? What does a successful semester and year look like for your club? 
  • Following each presentation, ASCWI will ask questions, discuss, and then vote on a club’s renewal or first-time recognition.
    • This will also include a requirement that the club officers and advisors complete their required club training within 10 business days. If they are not able to complete it within the allotted time, the club is able to request an extension by emailing ASCWI at ascwi@cwi.edu within two (2) business days of the club’s training deadline. ASCWI will respond to the club’s email about the next steps to have the extension approved. 鈥� 

5. Complete Mandatory Club Officer & Advisor Training

  • Clubs that have been recognized formally by ASCWI will be added to the required online training course and will be notified when all individuals have been added. Clubs who have not had officers and advisors complete the training are not able to request funds, spend funds, reserve spaces, or hold official events as a club.
  • Training Requirement:
    • Within 10 business days from approved recognition status, club officers and advisor(s) are required to complete the mandatory online training.
    • Clubs unable to complete the training by the established/communicated deadline will need to submit an extension request to ASCWI prior to the deadline.
    • Failure to complete and/or request an extension may result in a review of recognition at the discretion of ASCWI.