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All prizes, gifts, and awards that are not part of an event will still require prior approval.

• Clubs wanting to provide prizes, gifts, and awards outside of an event format should email Student Engagement at clubs@cwi.edu.
• Clubs wanting to have prizes, gifts, and awards that are part of the event must include the information as part of the event pre-approval request.  
• For all situations, Student Engagement will notify the club officers and advisor if the request is approved.
• Once the request is approved Student Engagement will begin coordinating the purchases. 
• According to the College's policy regarding gifts and prizes, winners must complete a W-9 for all non-monetary gifts over $100.
  • The Business Office will not issue the 1099 unless the total value is over $600 for the year, but the W-9s are kept on file.
• All gifts must be signed for when awardee takes possession.Student Engagement will provide a copy of the approved prize form.
• Gift cards are not allowed to be purchased for gifts or prizes.

Club officers and advisors are not eligible for any gifts or prizes from the club. Exceptions may apply, please email clubs@cwi.edu for more information.