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Contracts are required for any club activity that involves an external individual, group, or service. This includes hosting a guest such as a comedian, musician, or guest lecturer, as well as renting equipment or facilities. Student Engagement will facilitate this contracting process as part of your event's pre-approval. Your club must get event pre-approval before you can begin any contract discussions. All contracts must be approved by the Provost and the CWI contracts team.

• For items that require a contract, the event request should be submitted at least 30 business days in advance of the date the contract needs to be signed by both CWI and the selected vendor. 
• Contracts must be signed by the CWI contracts office's designated authorized signatory. Unsigned contracts are not valid and cannot be paid with club or other institutional funds.