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Policy Statement

College policies are intended to guide internal and external compliance. This policy is intended to establish guidelines, procedures and line of authority for college policy creation and revision. College policies are an essential tool that provides a framework for consistent and efficient decision-making and behavior and which should be aligned with the College mission and values.

Authority and Responsibility

The President, or designee, has ultimate responsibility for College policies and procedures. The President’s Cabinet is responsible for reviewing and recommending approval of College policies to the President, or designee.

Policy Development

Responsible Departments have oversight and responsibility for the review and creation of their policies. They are also expected to provide communication and training to those who are subject to or impacted by their policies.  

In the interest of ensuring that those who are affected by policies are represented in their formation, all proposals for new policy or policy revision, other than non-substantive changes, should be provided to appropriate campus stakeholders for review and feedback. Appropriate campus stakeholders may include positions, departments, divisions, units and participatory governance bodies who will be most impacted by the proposed policy or revisions. Campus stakeholders who are invited to review and provide feedback will be given a reasonable amount of time to consider and will do so being mindful not to prolong the process.

The process for policy creation includes:

• Notifying the Policy Administrator of their interest in policy development or revision and obtaining guidance and/or the official copy of the current policy to work from
• Documenting the process of review and feedback and including it with the proposed policy

Completed policy proposals should be submitted to the Policy Administrator and to the vice president who oversees the Responsible Department.

Notwithstanding the above requirements, the President reserves the right to adopt, amend or suspend policy without prior notice or comment, or with abbreviated comment, as is deemed necessary.

Implementation and Communication

The Policy Administrator will ensure that approved policy proposals and revisions are:

• added to the official policy record
• published to the CWI website
• communicated to campus through appropriate channels

The Responsible Department will conduct training and provide additional guidance as needed to assist campus in understanding and adhering to adopted policies and procedures.

Periodic Review

College policies will be reviewed on an ongoing basis by the Responsible Department, but no less than once every two years. The Policy Administrator will maintain and monitor the review schedule.

The Policy Administrator is responsible for determining if minor adjustments identified during the review process would be considered Non-Substantive Change(s). Policy revisions that are deemed Non-Substantive are not required to follow the policy development protocol outlined herein.