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Adjunct Committee Charter

Mission and Scope

Alignment with Strategic Plan

Student Success

• 1A. Advance student success by optimizing the Student Lifecycle

• 1B. Undifferentiated outcomes for all

Affordable & Accessible Education

• 2A. Deliver quality, affordable education

• 2B. Ensure accessible education

Inclusive Culture

• 4A. Foster a high performing organization driven by a culture of engagement, respect, and accountability (Employees)

• 4B. Foster a high performing organization driven by a culture of engagement, respect, and accountability (Students)

Alignment with

• 1.B.3 The institution provides evidence that its planning process is inclusive and offers opportunities for comment by appropriate constituencies, allocates necessary resources, and leads to improvement of institutional effectiveness.
• 1.B.4 The institution monitors its internal and external environments to identify current and emerging patterns, trends, and expectations. Through its governance system it considers such findings to assess its strategic position, define its future direction, and review and revise, as necessary, its mission, planning, intended outcomes of its programs and services, and indicators of achievement of its goals.
• 2.A.1 The institution demonstrates an effective governance structure, with a board(s) or other governing body(ies) composed predominantly of members with no contractual, employment relationship, or personal financial interest with the institution. Such members shall also possess clearly defined authority, roles, and responsibilities. Institutions that are part of a complex system with multiple boards, a centralized board, or related entities shall have, with respect to such boards, written and clearly defined contractual authority, roles, and responsibilities for all entities. In addition, authority and responsibility between the system and the institution is clearly delineated in a written contract, described on its website and in its public documents, and provides the NWCCU accredited institution with sufficient autonomy to fulfill its mission.
• 2.A.4 The institution’s decision-making structures and processes, which are documented and publicly available, must include provisions for the consideration of the views of faculty, staff, administrators, and students on matters in which each has a direct and reasonable interest.
• 2.F.2 The institution provides faculty, staff, and administrators with appropriate opportunities and support for professional growth and development.

Mission

The Adjunct committee believes the mission of our body is to empower the Ä¢¹½ÊÓƵÍø adjunct community by creating opportunities to communicate ideas, establish goals, and implement practices that will improve our work and classroom environments. We believe that the greater CWI community needs a vibrant adjunct faculty that knows it is being heard, valued, and supported. When those values are achieved, we believe our committee will achieve the mission to excel at building connections, community and caring, where every adjunct teacher feels empowered to take part in and improve academic and institutional excellence.

Charge and Objectives

With the guidance of Faculty Senate, the focus of this committee will on fostering inclusivity for the entire adjunct community by making sure each and every adjunct teacher at CWI has the opportunity to air any concerns, ideas and grievances, and to make suggestions to improve our standards and procedures by which the adjunct faculty work.

Membership and Representation 

A. Leadership

• Chair
  • The committee will have a chairperson to call and organize, represent the committee to various CWI Stakeholders, coordinate the accomplishments of committee objectives and projects, and facilitate communication between the committee and the Faculty Senate.  The chair will be responsible for taking and maintaining a record of minutes and maintaining committee records.
• Vice Chair
  • The vice chair will assume all responsibilities of the chair in the chair’s absence, support the chair in the fulfillment of their duties, learn the Chair responsibilities to transition to Chair position, and attend meetings with the Chair as appropriate.

B. Selection of leadership

Leadership positions are elected every other Fall through the voting procedures of the committee. Nominations and voting for leadership will be open to the entire adjunct faculty community and occur when there is a vacancy or after the term limit has been reached.

C. Terms

• Term Periods
  • Leadership positions will be held for a period of two years.
• Limits
  • A person may serve in leadership for no longer than six consecutive years.
• Vacancies
  • Should any leader resign from duties, an interim will be chosen and voted on by the committee members to complete the term.  

Members

Any person serving as CWI adjunct teacher may join the adjunct committee. No other requirements exist.  The only elected positions are that of the committee Chair and Vice Chair voted on by the entire CWI adjunct community.

A. Terms

Except for the Chair and Vice Chair of the adjunct committee, the time an adjunct committee member serves on the committee is unlimited.

B. Participation Expectations

Members of adjunct committee are expected to participate in meetings, committee communication, projects, and work groups. Involvement in projects and work groups is on a volunteer commitment basis.

Formation of Subcommittees or Workgroups

When the need arises, subcommittees or workgroups may be appointed by the Chair.

Standing Subcommittees

In order to achieve its objectives, standing subcommittees may be formed by vote of the committee. The chair of the subcommittee is responsible to report on the subcommittee’s work prior to each monthly committee meeting. The committee may form workgroups on an ad hoc basis.

Reporting

A. Method of reporting

The Chair will report each month to the Faculty Senate President and to the Faculty Senate. The update will be added to the Senate minutes.

B. Required report content

Monthly reports will contain information on current projects, upcoming issues, and recent decisions.

Operating Procedures

A. Frequency of meetings

The adjunct committee will meet monthly and/or as needed.

• Methods of meeting
  • Meetings will be held online via Zoom.
• Voting procedures
  • Decisions of the committee will be made by a simple majority vote of the members present. In instances of a tie, the chair will abstain from voting.

Maintenance of Committee Documents and Records

Committee documents and records, including meeting minutes, will be maintained by the Chair of the adjunct committee.

Curriculum Committee Charter

Mission and Scope

Alignment with Strategic Plan

1. Student Success

• Advance student success by optimizing the curriculum and programs 

2. Affordable & Accessible Education

• Deliver quality, affordable education
• Ensure accessible education

3. Advance the Local and Global Workforce

• Meet evolving workforce needs

Alignment with

• 1.B.1 The institution demonstrates a continuous process to assess institutional effectiveness, including student learning and achievement and support services. The institution uses an ongoing and systematic evaluation and planning process to inform and refine its effectiveness, assign resources, and improve student learning and achievement.
• 1.B.2 The institution sets and articulates meaningful goals, objectives, and indicators of its goals to define mission fulfillment and to improve its effectiveness in the context of and in comparison with regional and national peer institutions.
• 1.C.1 The institution offers programs with appropriate content and rigor that are consistent with its mission, culminate in achievement of clearly identified student learning outcomes that lead to collegiate-level degrees, certificates, or credentials and include designators consistent with program content in recognized fields of study.
• 1.C.2 The institution awards credit, degrees, certificates, or credentials for programs that are based upon student learning and learning outcomes that offer an appropriate breadth, depth, sequencing, and synthesis of learning.
• 1.C.3 The institution identifies and publishes expected program and degree learning outcomes for all degrees, certificates, and credentials. Information on expected student learning outcomes for all courses is provided to enrolled students.
• 1.C.4 The institution’s admission and completion or graduation requirements are clearly defined, widely published, and easily accessible to students and the public.
• 1.C.5 The institution engages in an effective system of assessment to evaluate the quality of learning in its programs. The institution recognizes the central role of faculty to establish curricula, assess student learning, and improve instructional programs.
• 1.C.6 Consistent with its mission, the institution establishes and assesses, across all associate and bachelor level programs or within a General Education curriculum, institutional learning outcomes and/or core competencies. Examples of such learning outcomes and competencies include, but are not limited to, effective communication skills, global awareness, cultural sensitivity, scientific and quantitative reasoning, critical analysis and logical thinking, problem solving, and/or information literacy.
• 1.C.7 The institution uses the results of its assessment efforts to inform academic and learning-support planning and practices to continuously improve student learning outcomes.
• 1.C.8 Transfer credit and credit for prior learning is accepted according to clearly defined, widely published, and easily accessible policies that provide adequate safeguards to ensure academic quality. In accepting transfer credit, the receiving institution ensures that such credit accepted is appropriate for its programs and comparable in nature, content, academic rigor, and quality.
• 1.D.1 Consistent with its mission, the institution recruits and admits students with the potential to benefit from its educational programs. It orients students to ensure they understand the requirements related to their programs of study and receive timely, useful, and accurate information and advice about relevant academic requirements, including graduation and transfer policies.
• 1.D.2 Consistent with its mission and in the context of and in comparison with regional and national peer institutions, the institution establishes and shares widely a set of indicators for student achievement including, but not limited to, persistence, completion, retention, and postgraduation success. Such indicators of student achievement should be disaggregated by race, ethnicity, age, gender, socioeconomic status, first generation college student, and any other institutionally meaningful categories that may help promote student achievement and close barriers to academic excellence and success (equity gaps).
• 1.D.3 The institution’s disaggregated indicators of student achievement should be widely published and available on the institution’s website. Such disaggregated indicators should be aligned with meaningful, institutionally identified indicators benchmarked against indicators for peer institutions at the regional and national levels and be used for continuous improvement to inform planning, decision making, and allocation of resources.
• 1.D.4 The institution’s processes and methodologies for collecting and analyzing indicators of student achievement are transparent and are used to inform and implement strategies and allocate resources to mitigate perceived gaps in achievement and equity.

Mission

The Curriculum Committee believes that the accomplishment of the mission of the Faculty Senate and the College, to empower students to succeed by providing affordable and accessible education to advance the local and global workforce, requires an effective curriculum and program organization. The work of the committee is aligned with CWI’s Strategic Plan and the NWCCU accreditation standards. 

Charge and Objectives

• Review and make recommendations concerning curriculum for Provost approval. Basic criteria for the introduction of a new course or program include the following:
  • Fulfills students' needs for their respective programs, satisfies the requests of members of the community for particular technical or business occupations, or offers courses that contribute to an enrichment of student life.
  • Qualified instruction is available.
  • Meets the needs of academic transfer partners, as applicable.
• Analyze and make recommendations for Provost approval concerning curriculum matters relating to the articulation of courses/programs to Idaho state colleges and universities using Idaho State Board of Education guidelines.
• Make periodic reviews of existing curriculum, revising or removing courses when necessary. Basic criteria for course revision or removal include the following:
  • A lack of qualified faculty member to teach the course.
  • Insufficient student demand for a particular course or program.
  • A change in curriculum requirements in a specific major field for which we offer parallel courses.
  • Lack of funding for the course.
  • Course is determined to be no longer appropriate for current curricular needs.
  • Course would create unnecessary duplication of course offerings.
• Review and approve changes to policy language that appears in the “Academic Regulations,” “Degree/Certificate Requirements,” “Programs of Study,” and “Course Descriptions” sections of the CWI Course Catalog.

History

The Curriculum Committee has been active with the current organization since Fall 2013.

Current and Former Committee Chairs include:

• Willard Pack
• Susan Aydelotte
• Linda Otto
• Michelle Fellows

Membership and Representation

A. Leadership

• Chair
  • The committee will have a chairperson to call and organize meetings and coordinate with other parts of the college as needed. The elected Chair shall serve a minimum two-year term.
• Vice Chair
  • The committee will also have a vice chairperson to assist the chairperson in carrying out these responsibilities. 
• Secretary
  • The committee will have a secretary to record minutes at each meeting. 

B. Selection of leadership

• Chair
  • The Vice Chair will become the Chair after serving two years under the previous Chair
• Vice Chair
  • The committee will nominate and elect a Vice Chair from the existing voting membership or from existing voting members of the General Education Subcommittee, Liberal Arts Advisory Subcommittee, or STEM Advisory Subcommittee. The Vice Chair shall serve under the Chair for a two-year term before becoming chair of the committee.
• Secretary
  • The committee will nominate and elect a Secretary biannually.

C. Terms

• Term Periods
  • Chair and Vice Chair positions will serve for a minimum of two years
• Limits
  • There are no term limits set for Chair or Vice Chair, with approval of the Committee
• Rotations
  • After two years, the Chair may step down and allow the Vice Chair to take the role of Chair.
• Vacancies
  • Should there be a vacancy created before the end of term in the Chair position, the Vice Chair will assume the role of Chair and a new Vice Chair will be selected to accompany them in a leadership role following the normal selection procedure.

Members

A. Regular/representative voting members

The voting membership of the Curriculum Committee is made up of a full-time faculty representative from each of CWI’s instructional departments, the committee Vice-Chair, and (in the case of a tie) the committee Chair. Voting members on the Curriculum Committee act as representatives to their departments.  Regular/representative voting members are responsible for the following tasks:

• Facilitate curriculum proposal submissions from their respective departments to the committee and represent these curriculum proposals at monthly meetings
• Review all curriculum proposals before each monthly meeting
• Prepare for, attend, and participate in monthly meetings
• Provide input during meetings that reflects the department’s view on curriculum proposals and subcommittee recommendations
• Vote on curriculum proposals and subcommittee recommendations, taking into account department view and broader perspectives to support the mission of the college
• Report curriculum changes/updates to their respective departments after each monthly meeting

B. Ex Officio members

The list of advisory non-voting, ex-officio members includes the following:

• All Department Chairs who are not voting members
• All Instructional Deans
• Provost
• Coordinator of Curriculum Management
• Dean of Students
• Director of Advising
• Director of Financial Aid
• Director of Dual Credit
• Director of Library Services
• Faculty Senate President
• General Education Coordinator
• Registrar
• Student nominated by the Student Senate to serve a one-year term

C. Other non-voting members/visitors

Additional members may be added to fulfill the needs of the committee. Curriculum meetings are open to all CWI faculty and staff.

D. Selection of members

Voting members are appointed by the Dean of each school.

E. Terms

• Term Periods
  • Willing full-time faculty members will serve as the department's representative on the Curriculum Committee for a term of three years. At the end of the term, a representative may be approved to continue.
• Limits
  • There are no limits set for the number of terms an individual may serve on the Committee.
• Rotations
  • In order to maintain institutional knowledge on the Committee, it is expected that no more than a third of the voting members will leave in any given year, using the following suggested rotation:
  • Wave 1 (begin new term 23-24): Integrated Studies, Biological Sciences, Math, Motor Technology, Health Professions, Public Safety, Agricultural Sciences, Diesel Technology
  • Wave 2 (begin new term 24-25): Business, Communication & Marketing, Engineering, Health Science, Modern Languages, Physical Sciences, Social Sciences
  • Wave 3 (begin new term 25-26): Computer Sciences and Technology, Education, English, Culture & History, Visual and Performing Arts, Nursing, Manufacturing & Welding

Standing Subcommittees

Standing Subcommittees include the Academic Calendar Committee, the General Education Subcommittee, the Liberal Arts Advisory Subcommittee, and the STEM Advisory Subcommittee.

Formation of orkgroups

As needed, ad hoc subcommittees and workgroups may be formed from members of the Curriculum Committee.

Reporting

A. Reporting body

Curriculum Committee is a subcommittee of and reports to the Faculty Senate, Provost, and State Division of Career Technical Education. 

B. Method of reporting

1. The chair will send a brief monthly update to the Faculty Senate President prior to each regular Senate meeting. The update will be added to the Senate minutes. If the committee has business to be discussed by the Senate, the chair will send as a separate request one week prior to the meeting.

2. A member of the Faculty Senate will attend the monthly meetings and may act as the reporting vehicle to the Faculty Senate.

3. The Provost will attend Curriculum Committee meetings. Minutes of Curriculum Committee meetings are posted internally under the Curriculum site.

4. The Idaho State Division of Career Technical Education has final approval authority for CTE programs. The CWI Curriculum Committee will review and add recommendations to CTE curriculum, but the SDCTE retains “approval” authority.

C. Required report content

Monthly reports will contain information on current projects, upcoming issues, and recent decisions.

Operating Procedures

A. Frequency of meetings

Meetings are held on the first Wednesday of every month while faculty are on contract.  Additional meetings may be added to allow, as needed. 

B. Methods of meeting

1. Meetings will be held either in person or online via streaming software.

2. In order to hold a meeting in which action is taken, a quorum consisting of a simple majority of the committee members must be present. Committee members may select another member of the faculty to attend in their absence and vote on their behalf.

C. Voting procedures

A motion will pass with a simple majority of those in attendance. The Chair will vote only in the case of a tie.

D. Minutes

Minutes are kept by the Secretary, though may be taken by the Vice-Chair of the committee if no secretary is selected.  Those minutes are then uploaded to a repository on the CWI website and are shared and voted upon in the following Committee meeting.

Maintenance of Committee Documents and Records

The minutes and agendas are stored within a repository on the CWI website.  The files that correspond to classes and programs on which the committee votes are kept within the CIM system and Colleague.

Elections Committee Charter

Mission and Scope

Alignment with Strategic Plan

4. Inclusive Culture

• 4A. Foster a high performing organization driven by a culture of engagement, respect, and accountability (Employees)
• 4B. Foster a high performing organization driven by a culture of engagement, respect, and accountability (Students)

Alignment with

• 2.A.4 The institution’s decision-making structures and processes, which are documented and publicly available, must include provisions for the consideration of the views of faculty, staff, administrators, and students on matters in which each has a direct and reasonable interest.
• 2.B.1 Within the context of its mission and values, the institution adheres to the principles of academic freedom and independence that protect its constituencies from inappropriate internal and external influences, pressures, and harassment.
• 2.B.2 Within the context of its mission and values, the institution defines and actively promotes an environment that supports independent thought in the pursuit and dissemination of knowledge. It affirms the freedom of faculty, staff, administrators, and students to share their scholarship and reasoned conclusions with others. While the institution and individuals within the institution may hold to a particular personal, social, or religious philosophy, its constituencies are intellectually free to test and examine all knowledge and theories, thought, reason, and perspectives of truth. Individuals within the institution allow others the freedom to do the same.
• 2.D.2 The institution advocates, subscribes to, and exemplifies high ethical standards in its management and operations, including in its dealings with the public, NWCCU, and external organizations, including the fair and equitable treatment of students, faculty, administrators, staff, and other stakeholders and constituencies. The institution ensures that complaints and grievances are addressed in a fair, equitable, and timely manner.
• 2.D.3 The institution adheres to clearly defined policies that prohibit conflicts of interest on the part of members of the governing board(s), administration, faculty, and staff.

Mission 

The Elections Committee exists to maintain the integrity of the election process and oversee elections for Faculty Senate. 

Charge and Objectives

• The Elections Committee provides the following services to Faculty Senate:
  • Determine appropriate schedule for holding elections
  • Oversee elections per Faculty Senate bylaws
  • Solicit nominees
  • Communicate with candidates
  • Supply ballots and candidate statements to voters
  • Collect and tally votes
• Report results to senate and faculty at large
• Ensure integrity of procedures

History

Former chairs are recorded here for the purpose of facilitating continuity and outreach:

• Cathy Carson (Chair 2020 – present, Member 2016 - 2019)
• Jenny Miller (Chair 2012 – 2019)

Membership and Representation 

A. Leadership

• Chair
  • The committee will have a chairperson to call and organize meetings, represent the committee to various CWI Stakeholders, ensure adherence to the established election timelines, communicate election related information to faculty as appropriate, and facilitate communication between the committee and the Faculty Senate
• Vice Chair
  • The vice chair will assume all responsibilities of the chair in the chair’s absence, support the chair in the fulfillment of their duties, learn the Chair responsibilities, and attend meetings with the Chair as appropriate.

B. Selection of leadership

Leadership positions are elected through the voting procedures of the committee. Election of leadership positions will occur at the April meeting prior to the position being vacated.

C. Terms

• Term Periods
  • Leadership positions will be held for a period of three years.
• Limits
  • A person may serve up to two consecutive terms in a single leadership position. Faculty Senate may vote to extend a person’s terms in a single position beyond two terms for substantial need.
• Vacancies
  • Should any leader resign from duties an interim will be chosen from the existing membership and voted on by the committee members to complete the term.

Members

A. Regular members

The Elections Committee will have 1-2 non-leadership regular members for a total of 3 – 4 members

B. Selection of members

Members will volunteer to serve on the Elections Committee. If the committee would like to have more than four members and there are volunteers, the existing committee members will elect additional members from the volunteers. The quantity of members needed is tied to the workload of the committee.

C. Terms

• Term Periods
  • Members serve for three-year terms.
• Limits
  • Members may serve up to five consecutive terms.
• Rotations
  • The committee may vote to extend the terms of members for the period of a year to avoid more than 50% of the committee rotating off at a time.
• Vacancies
  • Should any regular member resign from committee duties, an interim will be chosen by the existing membership and voted on by the committee members to complete the term. In the event an interim member is not available, a request will be made to Faculty Senate to provide a new committee member.

D. Participation Expectations

Members of the Elections Committee are expected to participate in meetings and elections as tasked. Members may be considered as inactive and removed by vote of the committee. See voting procedures. Inactivity is considered missing two or more meetings without notifying the chair and/or consistently failing to contribute to the work of the committee as agreed to by the member.

Reporting

A. Reporting body

Elections Committee is a subcommittee of and reports to Faculty Senate.

B. Method of reporting

The chair will send a brief monthly update to the Faculty Senate President one week prior to each meeting. The update will be added to the Senate minutes. If the committee has business to be discussed by the Senate, the chair will send as a separate request one week prior to the meeting.

C. Required report content

  During the election cycle, the reports submitted to Faculty Senate should contain any upcoming nomination and/or voting needs as well as any finalized election results.  Outside of the election cycle, reports should notify Faculty Senate of any off-cycle vacancies that need to be filled.

Operating procedures

A. Frequency of meetings

The Elections Committee will meet as needed in accordance with the academic year contracts of the committee members.

B. Methods of meeting

Meetings will be in person, via video conference, or through email collaboration.

C. Voting procedures

Decisions of the committee will be made by simple majority vote of the members present. In order to make a decision, a quorum—at least half of the committee members—must be in attendance. In instances of a tie, the chair will abstain from voting.

Maintenance of Committee Documents and Records

Committee documents and records will be maintained on the committee’s Faculty Senate teamsite page.

Faculty Promotions Committee Charter

Mission and Scope

Alignment with Strategic Plan

Student Success

• 1A. Advance student success by optimizing the Student Lifecycle
• 1B. Undifferentiated outcomes for all

2. Affordable & Accessible Education

• 2A. Deliver quality, affordable education
• 2B. Ensure accessible education

3. Advance the Local and Global Workforce

• Meet evolving workforce needs

4. Inclusive Culture

• 4A. Foster a high performing organization driven by a culture of engagement, respect, and accountability (Employees)
• 4B. Foster a high performing organization driven by a culture of engagement, respect, and accountability (Students)

Alignment with

• 1.B.4 The institution monitors its internal and external environments to identify current and emerging patterns, trends, and expectations. Through its governance system it considers such findings to assess its strategic position, define its future direction, and review and revise, as necessary, its mission, planning, intended outcomes of its programs and services, and indicators of achievement of its goals.
• 2.A.4 The institution’s decision-making structures and processes, which are documented and publicly available, must include provisions for the consideration of the views of faculty, staff, administrators, and students on matters in which each has a direct and reasonable interest.
• 2.D.2 The institution advocates, subscribes to, and exemplifies high ethical standards in its management and operations, including in its dealings with the public, NWCCU, and external organizations, including the fair and equitable treatment of students, faculty, administrators, staff, and other stakeholders and constituencies. The institution ensures that complaints and grievances are addressed in a fair, equitable, and timely manner.
• 2.F.1 Faculty, staff, and administrators are apprised of their conditions of employment, work assignments, rights and responsibilities, and criteria and procedures for evaluation, retention, promotion, and termination.
• 2.F.4 Faculty, staff, and administrators are evaluated regularly and systematically in alignment with institutional mission and goals, educational objectives, and policies and procedures. Evaluations are based on written criteria that are published, easily accessible, and clearly communicated. Evaluations are applied equitably, fairly, and consistently in relation to responsibilities and duties. Personnel are assessed for effectiveness and are provided feedback and encouragement for improvement.

Mission 

The Faculty Promotions Committee manages a fair and transparent promotion process for awarding rank and recognizing the commendable work of faculty in teaching, service, and professional development.

Charge and Objectives

The Faculty Promotion Committee provides promotion related training for faculty, maintains the promotion process, evaluates faculty promotion portfolios, makes recommendations on faculty to be promoted, and develops promotion processes and procedures. The Chair of FPC updates the Seniority and Promotion Timeline document annually.

Membership and Representation

Leadership

• Chair
  • The committee will have a chairperson to call and organize, represent the committee to various CWI Stakeholders, coordinate the accomplishments of committee objectives and projects, and facilitate communication between the committee and the Faculty Senate.
• Vice Chair
  • The vice chair will assume all responsibilities of the chair in the chair’s absence, support the chair in the fulfillment of their duties, learn the Chair responsibilities to transition to Chair position, and attend meetings with the Chair as appropriate.
• Secretary
  • The secretary will be responsible for taking and maintaining a record of minutes and maintaining committee records and membership, as well as information on the committee’s teamsite.

Selection of Leadership

Leadership positions are elected through the voting procedures of the committee and organized by the Secretary. Election of leadership positions will occur at the April meeting prior to the position being vacated.

Terms

• Term Periods
  • Leadership positions will be held for a period of three years.  Leadership should rotate off the committee during their promotion eligible year.
• Limits
  • A person may serve up to two consecutive terms in a single position. Faculty Senate may vote to extend a person’s terms in a single position beyond two terms for substantial need.
• Vacancies
  • Should any leader resign from duties an interim will be chosen and voted on by the committee members to complete the term.

Members

A. Regular/representative members

The Faculty Promotions Committee will be made of 5-9 members, 4-8 regular members and the chair of the committee. Each school of CWI must be represented, with a maximum of two members from each school. The chair of the committee will not be counted as a representative of a division or school. Department chairs or program chairs may serve on the committee, but when a supervisory relationship is identified with an applicant for promotion, the department/program chair will abstain from discussion or voting regarding the applicant.

B. Non-voting members/visitors

Volunteers may join ad hoc work groups without becoming official committee members.

C. Selection of members

Members will volunteer to serve on the Faculty Promotions Committee. If the committee would like to have more than nine members and there are volunteers, the existing committee members will elect additional members from the volunteers. 

D. Terms

• Term Periods
  • Membership is three years. Membership should be staggered so that no more than half of the Committee rotates off during any given year. Faculty will rotate off during their promotion eligible year.
• Limits
  • Members may serve up to two consecutive terms.
• Rotations
  • The committee may vote to extend the terms of members for the period of a year to avoid more than 50% of the committee rotating off at a time.

E. Participation Expectations

Members are expected to participate in meetings, committee communication, projects, and work groups. Involvement in projects and work groups is on a volunteer commitment basis. Members may be considered as inactive and removed by vote of the committee. See voting procedures. Inactivity is considered missing two or more meetings without notifying the chair and/or consistently failing to contribute to the work of the committee as agreed to by the member.

Formation of Subcommittees or Workgroups

A. Standing Subcommittees

In order to achieve its objectives, standing subcommittees may be formed by vote of the committee. Such subcommittees will have leadership that reflects that set forth for the committee in this charter, and the chair of the subcommittee is responsible to report on the subcommittee’s work prior to each monthly committee meeting. Standing subcommittees may have members from outside of the Faculty Promotions Committee but will have at least one representative member of FPC to act as communication liaison between the committee and subcommittee. Once a standing subcommittee is formed, it will be added to this charter.

B. Formation of workgroups

The committee may form workgroups on an ad hoc basis.

Reporting

A. Reporting body

Faculty Promotions Committee is a subcommittee of and reports to Faculty Senate.

B. Method of reporting

The chair will send a brief monthly update to the Faculty Senate President one week prior to each meeting. The update will be added to the Senate minutes. If the committee has business to be discussed by the Senate, the chair will send a separate request one week prior to the meeting.

C. Required report content

Monthly reports will contain information on current projects, upcoming issues, and recent decisions.

Operating Procedures

A. Frequency of meetings

The Faculty Promotion Committee will meet monthly and/or as needed in accordance with the academic year contracts of the committee members.

B. Methods of meeting

Meetings will be in person or via video conference.

C. Voting procedures

Decisions of the committee will be made by simple majority vote of the members present. In order to make a decision, a quorum—at least half of the committee members—must be in attendance. In instances of a tie, the chair will abstain from voting.

Maintenance of Committee Documents and Records

Committee documents and records, including meeting minutes, will be maintained on the committee’s Faculty Senate teamsite page.

Faculty Recognition Committee

Mission and Scope

Alignment with Strategic Plan

• 4A. Foster a high performing organization driven by a culture of engagement, respect, and accountability (Employees)

Alignment with

• 2.B.1 Within the context of its mission and values, the institution adheres to the principles of academic freedom and independence that protect its constituencies from inappropriate internal and external influences, pressures, and harassment.
• 2.B.2 Within the context of its mission and values, the institution defines and actively promotes an environment that supports independent thought in the pursuit and dissemination of knowledge. It affirms the freedom of faculty, staff, administrators, and students to share their scholarship and reasoned conclusions with others. While the institution and individuals within the institution may hold to a particular personal, social, or religious philosophy, its constituencies are intellectually free to test and examine all knowledge and theories, thought, reason, and perspectives of truth. Individuals within the institution allow others the freedom to do the same.

Mission

The Faculty Recognition Committee functions to officially recognize faculty who, through teaching excellence, carry out the vision of the Ä¢¹½ÊÓƵÍø to “be a best-in-class community college that provides quality, affordable, and accessible education by delivering innovative and cost-effective programming that empowers students, leads to economic and social mobility, and meets evolving community needs.”

Charge and Objectives

The functions of the faculty recognition committee are the following:

• Solicit Faculty of Distinction nominations and vote on monthly Faculty of Distinction Recipients
• Recruit a committee for choosing Faculty of the Year each April

Membership and Representation

A. Leadership

• Chair
  • The Faculty Recognition Committee Chair will preside over the Recognition Committee meetings. In the Chair's absence, the Vice Chair will preside. The Chair will call, organize meetings and report to Faculty Senate. The Chair will coordinate with other areas of the college as needed. The Chair will NOT vote on Faculty of Distinction unless there is a tie. The Chair will then vote to break the tie.
• Vice Chair
  • Vice Chair of Faculty Recognition Committee will assist the chair in the completion of their responsibilities.

B. Selection of leadership

The Committee will nominate and elect a Chair and Vice Chair through the voting procedures of the committee. Election of leadership positions will occur at the April meeting prior to the position being vacated.  All regular, full-time faculty are eligible.

C. Terms

• Term Limits
  • Leadership positions will be held for three-year terms.
• Limit
  • A person may serve up to two consecutive terms in a single position (six years total). Faculty Senate may vote to extend a person’s terms in a single position beyond two terms for substantial need.
• Vacancies
  • Should any leader resign from duties an interim will be chosen and voted on by the committee members to complete the term.

Members

A. Regular/representative members

The Faculty Recognition Committee will have 5-7 members. 

B. Selection of members

Members will volunteer to serve on the Faculty Recognition Committee. If there are more volunteers than open positions, the existing committee members will elect members from the volunteers, and the elected will be approved by the Faculty Senate President.

C. Terms

• Term Periods
  • Members serve for three-year terms.
• Limits
  • Members may serve up to two consecutive terms (six years).
• Rotations
  • The committee may vote to extend the terms of members for the period of a year to avoid more than 50% of the committee rotating off at a time.
• Members being nominated for award
  • Members may step down from the committee to accept a nomination. See “” section below
• Participation Expectations
  • Members of the Faculty Recognition Committee will meet as needed. Monthly voting will happen by email asynchronously vote on the monthly Faculty of Distinction (see “Selection Process for Faculty of Distinction”)
  • Members will vote within one week or will notify the Chair if they are unable to vote

Formation of Subcommittees or Workgroups

A. Faculty of the Year Subcommittee

There will be a Faculty of the Year subcommittee different than the committee selecting Faculty of Distinction. The Faculty of the Year committee will be decided by the members listed below via rank choice voting from the nine Faculty of Distinction recipients. The Committee for choosing faculty of the year will consist of:

• Instructional Deans
• Faculty Senate Representative
• Student Government Representative
• Staff Senate Representative
• CWI Board of Trustees Representative

The Chair of the Faculty Recognition Committee will provide the Faculty of the Year Committee with the descriptions of the year’s nine recipients of Faculty of Distinction.  If there is a tie, the Faculty Recognition Committee will vote between the nominees. The name of the Faculty of the Year will be sent to the Faculty Senate President by the end of June. The Faculty Senate President will inform the Provost and Marketing as appropriate. The Faculty of the Year recipient will receive a stipend as approved by the Senate.

B. Workgroups

Workgroups will be formed as needed and will consist of Recognition Committee members.

Reporting

A. Reporting body

Faculty of Distinction is a subcommittee of and reports to Faculty Senate.

B. Method of reporting

The chair will send a brief monthly update to the Faculty Senate President one week prior to each meeting. The update will be added to the Senate minutes. If the committee has business to be discussed by the Senate, the chair will send as a separate request one week prior to the meeting.

C. Required report content

Monthly reports will contain information on current projects, upcoming issues, and recent decisions on Faculty of Distinction.

Operating Procedures

A. Frequency of meetings

The Faculty of Distinction Committee will meet as needed in accordance with the committee members' academic year contracts. Voting will take place monthly by email.

B. Methods of meeting

Meetings will be in person or via video conference

C. Voting procedures/Selection Process for Faculty of Distinction

The primary decision made by the committee is regarding Faculty of Distinction, which will be decided using the following terms.

Eligibility:

• Nominees shall consist of all full-time and adjunct faculty members at CWI, regardless of rank.
• Previous recipients of Faculty of Distinction and Faculty of the Year are ineligible for 3 years from the previous award's anniversary.
• Department Chairs are faculty, and therefore eligible for the Faculty of Distinction award.
• Members of the Faculty Senate are eligible for nomination.
• Adjunct faculty are eligible for nomination
• Faculty of Distinction Committee voting members are not eligible for nomination.
  • Faculty Recognition Committee members who are nominated for Faculty of Distinction will have the opportunity to step down from the committee (recuse themselves) for the rest of the academic year to accept the nomination BEFORE the votes are cast. They are eligible to re-join the committee for the next academic year.
  • Faculty of Distinction Chair is a non-voting member of the committee and is therefore eligible for nomination. In the event the Chair is nominated and would like to accept the nomination, they will step down from the committee for the month in which they are nominated and the Vice Chair will tabulate votes that month. The Vice Chair will also act as a tie breaker.

Storage of Nominations

The nomination form will be housed on the CWI intranet, the CWI learning management system, or the committee teamsite.

Distribution and selection of nominations

• The Chair will email the committee members the nominations each month.
• Each member will rank order their top 3 choices and reply to the Chair within one week. First choice will receive 3 points, Second will receive 2 points and third will receive 1 point. Points will be tabulated and the winner will be awarded Faculty of Distinction for that Month.
• In the event of a tie, the Chair will select from top two nominations.
• All nominees will remain on the selection list until the end of the academic year.
• At the end of the academic year, all nominees who did not receive Faculty of Distinction will be sent a card on behalf of Senate letting them know they were nominated for the award.
• Faculty of Distinction will receive a small stipend as a part of their award.

General Voting Procedures

Decisions of the committee, other than Faculty of Distinction or Faculty of the Year, will be made by simple majority vote of the members present. In order to make a decision, a quorum—at least half of the committee members—must be in attendance. In instances of a tie, the chair will abstain from voting. 

Maintenance of Committee Documents and Records

Committee documents and records will be maintained on the committee’s Faculty Senate teamsite page.

Professional Standards Committee Charter

Mission and Scope

Alignment with Strategic Plan

1. Student Success

• 1A. Advance student success by optimizing the Student Lifecycle
• 1B. Undifferentiated outcomes for all

2. Affordable & Accessible Education

• 2A. Deliver quality, affordable education
• 2B. Ensure accessible education

3. Advance the Local and Global Workforce

• Meet evolving workforce needs

4. Inclusive Culture

• 4A. Foster a high performing organization driven by a culture of engagement, respect, and accountability (Employees)
• 4B. Foster a high performing organization driven by a culture of engagement, respect, and accountability (Students)

Alignment with

• 1.B.4 The institution monitors its internal and external environments to identify current and emerging patterns, trends, and expectations. Through its governance system it considers such findings to assess its strategic position, define its future direction, and review and revise, as necessary, its mission, planning, intended outcomes of its programs and services, and indicators of achievement of its goals.
• 2.A.4 The institution’s decision-making structures and processes, which are documented and publicly available, must include provisions for the consideration of the views of faculty, staff, administrators, and students on matters in which each has a direct and reasonable interest.
• 2.B.1 Within the context of its mission and values, the institution adheres to the principles of academic freedom and independence that protect its constituencies from inappropriate internal and external influences, pressures, and harassment.
• 2.B.2 Within the context of its mission and values, the institution defines and actively promotes an environment that supports independent thought in the pursuit and dissemination of knowledge. It affirms the freedom of faculty, staff, administrators, and students to share their scholarship and reasoned conclusions with others. While the institution and individuals within the institution may hold to a particular personal, social, or religious philosophy, its constituencies are intellectually free to test and examine all knowledge and theories, thought, reason, and perspectives of truth. Individuals within the institution allow others the freedom to do the same.
• 2.D.2 The institution advocates, subscribes to, and exemplifies high ethical standards in its management and operations, including in its dealings with the public, NWCCU, and external organizations, including the fair and equitable treatment of students, faculty, administrators, staff, and other stakeholders and constituencies. The institution ensures that complaints and grievances are addressed in a fair, equitable, and timely manner.
• 2.D.3 The institution adheres to clearly defined policies that prohibit conflicts of interest on the part of members of the governing board(s), administration, faculty, and staff.
• 2.F.1 Faculty, staff, and administrators are apprised of their conditions of employment, work assignments, rights and responsibilities, and criteria and procedures for evaluation, retention, promotion, and termination.
• 2.F.2 The institution provides faculty, staff, and administrators with appropriate opportunities and support for professional growth and development.
• 2.F.3 Consistent with its mission, programs, and services, the institution employs faculty, staff, and administrators sufficient in role, number, and qualifications to achieve its organizational responsibilities, educational objectives, establish and oversee academic policies, and ensure the integrity and continuity of its academic programs.
• 2.F.4 Faculty, staff, and administrators are evaluated regularly and systematically in alignment with institutional mission and goals, educational objectives, and policies and procedures. Evaluations are based on written criteria that are published, easily accessible, and clearly communicated. Evaluations are applied equitably, fairly, and consistently in relation to responsibilities and duties. Personnel are assessed for effectiveness and are provided feedback and encouragement for improvement.

Mission 

The Professional Standards Committee believes that the accomplishment of the mission of the Faculty Senate and the College, to empower students to succeed by providing affordable and accessible education to advance the local and global workforce, requires a strong, vibrant faculty who have clear and equitable standards and procedures by which they work. The work of the committee is aligned with CWI’s Strategic Plan and the NWCCU accreditation standards.

Charge and Objectives

With the guidance of Faculty Senate, the focus of this committee is on standards and procedures for faculty work. The committee reviews, drafts, and suggests professional standards and procedures regarding faculty and instruction and measures thereof. The Committee is responsible for coordinating the maintenance and revision of the Faculty Handbook. The Committee may also act as a liaison to and collaborate with other parts of the college regarding policies, standards, and/or procedures that affect the work of faculty.

History

The work of the committee was originally split between two committees, Professional Standards Committee and Policy Review Committee. Spring 2022, the Faculty Senate voted to combine the two committees because the work of the committees was truly overlapping, and it was a strain to fully staff two committees.

Former chairs are recorded here for the purpose of facilitating continuity and outreach:

• Andrea Ascuena
• Paul Belue
• Maia Kelley
• Christina Moore (Policy Review)

Leadership

A. Chair

The committee will have a chairperson to call and organize, represent the committee to various CWI Stakeholders, coordinate the accomplishments of committee objectives and projects, and facilitate communication between the committee and the Faculty Senate

B. Vice Chair

The vice chair will assume all responsibilities of the chair in the chair’s absence, support the chair in the fulfillment of their duties, learn the Chair responsibilities to transition to Chair position, and attend meetings with the Chair as appropriate.

C. Secretary

The secretary will be responsible for taking and maintaining a record of minutes and maintaining committee records and information on the committee’s teamsite.

D. Selection of leadership

Leadership positions are elected through the voting procedures of the committee. Election of leadership positions will occur at the April meeting prior to the position being vacated.

E. Terms

• Term Periods
  • Leadership positions will be held for a period of three years.
• Limits
  • A person may serve up to two consecutive terms in a single position. Faculty Senate may vote to extend a person’s terms in a single position beyond two terms for substantial need.
• Vacancies
  • Should any leader resign from duties an interim will be chosen and voted on by the committee members to complete the term.

Members

A. Ex Officio members

• The chair of FPC or designee from FPC.
• One Senator minimum

B. Regular/representative members

The Professional Standards Committee will have 5-9 members. The goal is for all schools to be represented.

C. Non-voting members/visitors

Volunteers may join ad hoc work groups without becoming official committee members.

D. Selection of members

Members will volunteer to serve on the Professional Standards Committee. If the committee would like to have more than nine members and there are volunteers, the existing committee members will elect additional members from the volunteers. The quantity of members needed is tied to the workload of the committee.

E. Terms

• Term Periods
  • Members serve for two-year terms.
• Limits
  • Members may serve up to three consecutive terms.
• Rotations
  • The committee may vote to extend the terms of members for the period of a year to avoid more than 50% of the committee rotating off at a time.

F. Participation Expectations

Members of Professional Standards Committee are expected to participate in meetings, committee communication, projects, and work groups. Involvement in projects and work groups is on a volunteer commitment basis. Members may be considered as inactive and removed by vote of the committee. See voting procedures. Inactivity is considered missing two or more meetings without notifying the chair and/or consistently failing to contribute to the work of the committee as agreed to by the member.

Formation of subcommittees or workgroups

A. Standing Subcommittees

In order to achieve its objectives, standing subcommittees may be formed by vote of the committee. Such subcommittees will have leadership that reflects that set forth for the committee in this charter, and the chair of the subcommittee is responsible to report on the subcommittee’s work prior to each monthly committee meeting. Standing subcommittees may have members from outside of Professional Standards but will have at least one representative member of the Professional Standards committee to act as communication liaison between the committee and subcommittee. Once a standing subcommittee is formed, it will be added to this charter.

B. Formation of workgroups

The committee may form workgroups on an ad hoc basis.

Reporting

A. Reporting body

Professional Standards Committee is a subcommittee of and reports to Faculty Senate.

B. Method of reporting

The chair will send a brief monthly update to the Faculty Senate President one week prior to each meeting. The update will be added to the Senate minutes. If the committee has business to be discussed by the Senate, the chair will send as a separate request one week prior to the meeting.

C. Required report content

Monthly reports will contain information on current projects, upcoming issues, and recent decisions.

Operating Procedures

A. Frequency of meetings

The Professional Standards Committee will meet monthly and/or as needed in accordance with the academic year contracts of the committee members.

B. Methods of meeting

Meetings will be in person or via video conference.

C. Voting procedures

Decisions of the committee will be made by simple majority vote of the members present. In order to make a decision, a quorum—at least half of the committee members—must be in attendance. In instances of a tie, the chair will abstain from voting.

Maintenance of Committee Documents and Records

Committee documents and records, including meeting minutes, will be maintained on the committee’s Faculty Senate teamsite page.