​​​​This section aims to address key information and requirements for ASCWI-recognized clubs at Ä¢¹½ÊÓƵÍø. It defines expectations for student representatives, explains Student Leadership Circle attendance, details how to request funding, and helps Clubs stay in good standing. All Club leaders should review this section to ensure they meet ASCWI standards and operate effectively throughout the year.
Student Representative: A student representative is defined as any enrolled CWI student associated with the club that can give informed reports and address questions regarding club activities. Representatives can be club officers or members.  
Official Event: An official event that counts towards your club’s club tier is defined as an event that has been properly requested and approved by Student Engagement prior to the event taking place. ASCWI categorizes club events in accordance with Student Engagement.
The ASCWI Funding Request form is the official method for clubs to request financial support for the semester or academic year.
The budget proposal is a required component of the ASCWI funding request. It provides a general outline of estimated expenses for the planned activities and must include your club’s current balance based on your records. This proposal helps ASCWI evaluate the financial need and feasibility of your request and supports transparent allocation of funds.
Clubs complete the Funding Request Form in Involve, outlining their estimated costs and current club balance.
Clubs can receive funding through various avenues including fundraising, requesting from ASCWI, membership dues (if applicable depending on organization type), and donations. A portion of the ASCWI budget is set aside each year for club requests. It is up to ASCWI, under the guidance of Student Engagement, to utilize a funding tier system and process for clubs each year.  
Student Leadership Circles (SLC) are hosted by ASCWI on the first Thursday of each month at 4:30 p.m. during the fall and spring semesters. These meetings occur in conjunction with ASCWI Senate meetings and are designed to update clubs on valuable information, provide space for club-related reports and discussions, and allow clubs to voice questions or concerns. Each club is required to send a student representative to every Student Leadership Circle.  
ASCWI prefers in-person attendance to connect with clubs, but Zoom attendance is allowed. Zoom attendees must have both microphones and cameras while presenting. Audio/visual checks will begin 10 minutes before the meeting to ensure technical issues are addressed.  
Club Reports must include: 
Events hosted last month (if any), attendance numbers, and whether the event was successful. 
Approved or in-progress events for the current month. 
Any other updates (e.g., officer changes, meeting time adjustments). 
Failure to comply with these requirements may impact your club’s standing with ASCWI.
If any student, club, staff, or faculty has any item or issue they would like discussed in meetings, please email ascwi@cwi.edu or connect with an ASCWI representative.