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Sign Posting & Publicity Guidelines

Clubs can promote their activities through various media, including printed materials like posters and handouts. Different approval processes apply to each type.

Posters

Posters are large printed materials designed to be visually appealing and informative used to promote events or activities in designated posting areas. Individuals cannot post their own posters and must follow the posting request process, regardless of affiliation with a club.

Approval Process

• Submission: Submit your poster design electronically (.pdf, .jpeg, or .png) to clubs@cwi.edu by Wednesday at 11:59 p.m. for posting that Friday. Include:

  • Poster file that is sized correctly to 8.5" x 11".
  • Desired CWI posting locations.
  • A blank white box (2" wide x 1" tall) in the bottom right corner for approval stamping.

• Approval: Student Affairs reviews, approves, stamps, and posts all posters. Facilities will then post the approved posters.

• Late Submissions: Posters submitted after the deadline will be posted the following Friday.

• Unauthorized Posting: Posters without approval will be removed, and repeated violations may lead to sanctions.

• College Branding: To maintain consistency and protect the integrity of the College's identity, student clubs are prohibited from using the official college logo or mascot in any of their materials or activities without prior written approval from CWI Marketing & Communications.

  • Clubs wanting to utilize the otter in their club logo should refer to the Mascot Usage Guide: Students, Student Clubs & Organizations. 

Handouts

Handouts are informational documents (e.g., brochures, flyers, leaflets, cards) distributed directly to individuals.

Printing

• For printing by Student Engagement, submit your design electronically (.pdf, .jpeg, or .png) to clubs@cwi.edu at least three (3) business days in advance. Specify the desired quantity and print size.
• Clubs can use the paper cutter at the  (NCWC) for self-printing.
• Handouts must be given directly to people and not left unattended on surfaces.

Guidelines

• Prohibited content including materials containing solicitation, obscene, libelous, or illegal content, or violating CWI policies, are not allowed.
• Signs placed on easels or designed to be free-standing require approval from Student Engagement who will coordinate placement with Facilities to avoid obstructing traffic.

By adhering to these guidelines clubs can effectively promote their activities while maintaining a safe and informative campus environment.